Meeting Cost Calculator
See what your meetings really cost. Add attendees, start the timer, and watch the dollars tick up in real-time.
Quick Presets
Meeting Attendees
6 peopleqty
$57.69/hr
qty
$48.08/hr
qty
$36.06/hr
Planned Duration
Planned Meeting Cost
That's $4.37 per minute burning while everyone sits in this meeting.
READY TO START
0:00
elapsed time
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Before the Meeting
- ✓Ask: "Could this be an email?"
- ✓Invite only essential people
- ✓Set a clear agenda with time limits
- ✓Default to 25 or 50 minutes, not 30/60
During the Meeting
- ✓Start on time, even if people are missing
- ✓Assign a timekeeper
- ✓Park off-topic discussions
- ✓End with clear action items and owners
Frequently Asked Questions
How is the hourly rate calculated?
We divide annual salary by 2,080 hours (52 weeks × 40 hours). This is a standard calculation for converting salary to hourly rate. The actual cost to the company is typically 1.25-1.4× higher when you include benefits, taxes, and overhead.
Should I really calculate meeting costs?
This tool is meant to create awareness, not to kill all meetings. Some meetings are essential and worth every penny. But many could be shorter, have fewer attendees, or be replaced with async communication. Knowing the cost helps you make intentional choices.
What's the real cost of meetings?
Beyond salary, meetings have hidden costs: context-switching time before/after, the "maker schedule" disruption for deep work, and opportunity cost of what else could be accomplished. Some studies suggest the true cost is 2-3× the salary cost.